Purchasing Coordinator

Need to provide SCM support to the corporate SCM and other regional SCM group. And to ensure all appropriate supplies and equipment are inventoried, received and distributed in accordance with proper and prudent practices. Work under limited supervision. Should be able to work without supervision for complex work.

Responsibilities • Work with engineering and requestors to make sure demand for material and services is planned and properly defined, using OII’s ERP/PSFT system. • Review, understand and maintain demand information to meet Operations and the requestor’s expectation. • Demand management through P2P process. • Indirect procurement. • Identify available suppliers for each requisitioned item. • Enter and maintain Inter-unit orders to fulfill demand. • Work with purchasing resources to submit enquiries, obtain and evaluate quotes, prepare recommendation and finalization the commercial terms & conditions, and Vendor registration. • Send RFQ (Request for Quotation) as per technical specs of required material. • Liaison with suppliers and create/maintain effective working relationships. • Prepare Purchase orders in cooperation with other purchasing and sourcing resources as required. • Receive incoming items and ensure that receipts are maintained in the ERP system. • Maintain relevant purchase records & documents. • Handle Contract Management. • Development of reliable and alternate sources of supply. • Ensure high performance on buyer KPI’s in Purchasing scorecard. • Follow certain parameters and criteria as per standardized list and align with right the process.

Qualifications Required • B-tech Mechanical with around 2 years of SCM/buying experience in manufacturing industry/OIL & gas sector. • Practical experience as SCM related task. Desired • Good level knowledge of the Microsoft Office package, especially of Excel, word. • Knowledge of Basic MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup etc. • Understanding of any ERP System or Inventory Software.

Knowledge, Skills, Abilities, and Other Characteristics • Self-driven, positive attitude. • Strong communication skills. • Ability to work in a cross functional team. • Strong organizing & planning skills. • Disciplined documentation and record keeping skills. • Flexibility and adaptability under adverse conditions.